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Equipment Tracking Software

Equipment Tracking Software

Know where all of your equipment is at all time

Track equipment distributed across multiple locations. Know where all of their equipment is and who it is assigned to. Works with Android smartphones and any standard browser. Scan barcodes. Maintenance management. Audits with automatic discrepancy resolutiom.

Scan barcodes

Tag your equipment with sequential barcodes. Scan the equipment using the smartphone app and it's specific details are instantly retrieved.

Location tracking

Location of any equipment can be tracked multiple ways. GPS coordinates can be captured and set for the equipment. Location can be set by using a drop down menu to select previously designated addresses or sites. Barcodes can be scanned representing a room, palette or bin number.

Maintenance management

Record and track equipment maintenance. Track when service is scheduled. Track warranty expiration.

Audit Equipment Location

Smartphone app supports an audit mode. Audit the last known equipment location and automatically reconcile descrepancies.

Is this application right for me right now?

Does your organization have equipment distributed over multiple locations or assigned to multiple people? Do you have an hour to test this application this week? Will you have access to an Android device to start your testing? If this fits your organization you can get started now with a 30 day free trial.

Increase productivity with an easy to use solution

The Tool Management application makes it simple to manage all of your organization's equipment. Instantly locate any piece of equipment, eliminating wasted time spent searching for missing items and unnecessary expenses to replace lost assets. The Physical Asset Tracking application has an easy-to-use interface, keeping the data you need at your fingertips, without unnecessary complexity.

What is wrong with the traditional solutions?

Using pen and paper is a manual, time-consuming process that easily creates errors, may be illegible, is difficult to update, hard to manage and frequently lost or destroyed.

Excel spreadsheets are not specifically designed to manage the complexities of tracking and managing assets. Just like pen and paper is time-consuming, manual, and just as likely to create errors or omissions.

Special purpose barcode scanning equipment and specialized handheld data collection devices are expensive and requires time away from work on specialized training and setup and is usually based on cumbersome and dated handheld device technology.

How does this solution work

While away from your desk, use your Android smartphone to scan barcode codes, checkout and check-in assets to personnel inside and outside of your organization and track the location of an asset while you are anywhere that has wireless coverage. As you relocate or deploy assets, everyone else in the organization has complete visibility as to the location of that asset with secure access from any standard web-browser.


Android Smartphone and Tool Manager App Required (To get the smartphone app, Scan QR Code Image below)

Track where all of your equipment located by address, barcoded location tags and/or GPS coordinates. Use your Android SmartPhone to scan tools, equipment, location barcodes, employee/personnel barcoded badges. Physical asset data can be accessed from the web by those that you authorize.

Reports can be generated and downloaded as PDF files, MS Word documents orMS Excel Spreadsheets

Checkin / Checkout

Check out tools by scanning a barcode on the tools and scanning an employees badge or barcoded hard hat. Due date assigned at checkout.

Tool Tracking

Location can be set using smartphone GPS coordinates. Sites selected from dropdown menus. Barcodes can be applied to rooms, aisles, bins or palettes.


Track services performed, next scheduled maintenance dates, in-service dates and warranty expiration dates.

Start Managing Your Tools and Equipment Right Now

What to expect:

1. Signup for a trial here. Setting a password is next.

Your account will have a couple of examples to get you started.

2. Check your email and confirm your sign-up.

You will get access to the documentation and the Android app.

Start a 30 Day Free Trial

Try it free for 30 days. Easy to get started. No credit card needed

Don't waste time looking for tools

Time is the most important resource that your business has. When not pressed for time, work is less stressful, and can be performed with a higher quality than when running behind schedule. Tool tracking provides knowledge of where all of your tools are, who has them and eliminates valuable time wasted looking for tools.

Reduce the cost of replacing tools

Reduce the cost of replacing missing or hoarded equipment. The Tool Management application ensures that no tools are left behind at a jobsite. When personnel are aware that tools are being tracked, less hoarding of tools and equipment takes place. Adhering to equipment maintenance schedules results in longer tool life.

Which Barcodes Can I Use?

There are two primary types of barcodes to consider, 1D and QR Codes. 1D or one dimensional codes, shown below, are the traditional barcodes that have been used on retail products for decades.


QR, Quick Response, Codes are a 2D (two dimensional) code, shown below, that is commonly associated with a means for scanning URLs from a smartphone or as a means to display product information or special event details in advertising campaigns.

QR Code

QR Codes will always perform much better for smartphone and tablet barcode scanners. Smartphones that have cameras with auto-focus and flash will still perform well. Many tablets do not have these two features and QR codes will be the only viable option if your organization will use devices without autofocus and flash.

For either 1D traditional barcodes or QR Codes, you need to use sequentially numbered labels. You can purchase 1000 labels for as little as $60. Following are two examples but you can order sequential QR codes or sequential barcodes from any number of places.